Board communication letterhead in Word

Board letters carry the organization’s governance

A board speaks on paper. Letters from the board to the membership — an annual message, a notice of a vote, a statement on a difficult decision — carry the weight of the people who govern the organization.

And a board resolution, once adopted and signed, is a record that may be filed with a bank, shown to an auditor, or attached to a grant agreement.

Both kinds of document are expected to look formal, because both are acts of governance rather than routine mail. The awkward part is who produces them. Board letters and resolutions are often drafted by a board secretary or a volunteer, not by staff with the letterhead at hand. When the nonprofit’s letterhead exists only as a PDF, that drafter has nothing to type into, so the document gets built from scratch — logo guessed at, layout improvised. A resolution that an auditor will later inspect should not look like it was assembled on a kitchen table.

A board template anyone can draft from

Letterhead Lab converts the nonprofit’s PDF letterhead into a Microsoft Word file with the artwork fixed in the header and footer and a clean body beneath it. That file becomes the template for board communication — letters to members and formal resolutions alike.

Staff convert the PDF once and share the file with the board secretary and committee chairs. After that, a board letter or a resolution starts from the correct file wherever it is drafted: the secretary opens the template, writes the message or the resolved clauses, and saves it as a new document for the board records. The letterhead is already right — a volunteer drafting at home produces a document that matches everything else the organization sends, with no logo to source.

A single conversion is $19 and suits a board working from one letterhead. The $49 Multi-page bundle adds a .dotx template, which fits board work well: Word opens a fresh copy each time, so a secretary cannot save a finished resolution over the master, and successive board members inherit a template that stays intact across terms. The bundle also handles the longer board letters — an annual message, a multi-clause resolution — with the letterhead repeating correctly past the first page. The conversion runs in your browser; the PDF is never uploaded.