Donor data stays in your browser
The PDF is parsed in your browser and never uploaded. When a letter carries a donor’s name, gift amount, or address, that matters — nothing about the correspondence leaves your machine. Read the privacy notice →
For Nonprofits
Nonprofit letterhead, converted to Word
Your organisation’s designed letterhead — the name, the EIN line, the board roster — turned into a Microsoft Word .docx for donor letters, grant correspondence, and the receipts the IRS expects to see on letterhead.
Why nonprofits use Letterhead Lab
Several program letterheads, one bundle
Many organisations run a few letterheads — by program, by chapter, by affiliated foundation. Put each on its own PDF page and the Multi-page bundle converts up to ten for a flat $49.
Templates volunteers cannot overwrite
The Multi-page bundle delivers .dotx templates. Double-clicking opens an untitled copy, so a volunteer or staff member cannot save a draft over the organisation’s master letterhead.
The artwork stays pixel-perfect
The logo, the EIN line, and the board roster sit in Word’s native header and footer as artwork — exactly where your designer placed them, repeating correctly on every page.
Works for whoever drafts the letter
The output is an ordinary .docx. The development director, an administrator, or a volunteer opens it in Word — no plugin, no font install, no IT project.
Continuation headers for page two
The Multi-page bundle applies Word’s different-first-page rule: page one carries the full letterhead, later pages a lighter continuation header — the convention a grant report or longer donor letter expects.
What nonprofits use it for
- Donor acknowledgment letters. Thank-you letters that have to look like they came from the organisation, not a blank word processor.
- Grant submission and grantee correspondence. Cover letters and reports for funders, where the letterhead signals the application is from a real, established organisation.
- Board communications. Letters to and from the board where the letterhead carries the roster and the organisation's standing.
- 501(c)(3) tax-receipt letters. Year-end and per-gift receipts that the IRS expects donors to receive on the organisation's own letterhead.
- Annual-report cover letters. The letter from the executive director or board chair that fronts the annual report, written on the right letterhead each year.
How nonprofits put it to work
The pattern is consistent. Someone on the operations or development side — an operations manager, a development director — converts the organisation’s PDF letterhead once and drops the resulting .dotx into a shared location: Word’s Custom Office Templates folder, a Google Drive folder, or the shared drive volunteers and staff already use.
From then on, writing a letter starts from the right file. A volunteer drafting donor acknowledgments, or a staff member preparing a grant cover letter, opens the template, types the letter, and saves it as a new document. The master template is never edited, because Word opens a copy — so the organisation’s letterhead cannot be corrupted by a stray save.
For donation receipts this matters more than convenience. The 501(c)(3) convention is that the organisation identify itself properly on its correspondence and receipts — the name, the address, and the EIN visible on the letter the donor keeps for their records. A converted letterhead carries that identification automatically, so every receipt looks the way the IRS expects without anyone rebuilding it by hand.
When the letterhead changes — a new board chair, a new address, a refreshed brand — whoever owns operations reconverts the new PDF and replaces the template. Letters already written are unaffected; only new ones pick up the change. If anything looks off on the converted file, email hello@letterheadlab.com — we will either fix it or refund you.
Updated
Frequently asked questions
- Is any donor data uploaded anywhere?
- No. The letterhead PDF is read and converted entirely in your browser, and the letters you write in Word stay on your machine. Nothing about donors or correspondence reaches our servers — only Stripe sees your email and payment.
- Can one conversion cover several program letterheads?
- Yes. Put each program, chapter, or affiliated-foundation letterhead on its own page of one PDF; the Multi-page bundle converts up to ten in a single $49 order.
- Should we use .docx or .dotx for a volunteer-shared template?
- Use the .dotx template for anything shared with volunteers or staff. Double-clicking a .dotx opens an untitled copy, so no one can save their letter over the master. A plain .docx is fine for a one-off letter you write yourself.
- What does a 501(c)(3) tax-receipt letterhead need to show?
- The organisation should identify itself clearly — name, address, and EIN — on the receipt the donor keeps. A converted letterhead carries that identification in the header automatically, so every receipt is consistent.
- What does it cost a nonprofit?
- $19 for a single letterhead, or $49 for the Multi-page bundle — up to ten letterheads, plus .dotx templates, A4 and US Letter, and continuation headers.
Simple pricing
Single letterhead $39 $19 ·
Multi-page bundle $79 $49 ·
agency plans from $99/mo. Preview free; pay only at download.
Try it on your letterhead
Free preview — the PDF stays in your browser. Pay only when you download.
- Your PDF is never uploaded
- Email + payment via Stripe
- Built in your browser