Law office letterhead in Word across locations
A firm with multiple offices on one identity — converted into Word once, with a per-office variant where the address block needs to change.
One firm, several offices, one identity
A firm with three or four offices presents a single identity to the world but still has to put a real street address on a real letter. The mark and typeface stay the same across locations; only the address block changes.
The design firm usually delivers this as several near-identical PDFs: one per office, each with its own address, sometimes with a per-office partner roster down the side panel. Those PDFs are correct, and none of them can be typed into.
In practice, the New York office ends up sending letters on a Word file that was rebuilt years ago around the New York PDF, while the London office is working from a different rebuild that quietly diverged from the master — a font Word substituted, an address that moved a year ago, a rule that nobody noticed. The firm has one identity on the website and four drifting variations going out as letters.
Convert the office variants together, in one pass
The Multi-page bundle is built for this shape. Combine the per-office PDFs into one multi-page PDF and Letterhead Lab converts all of them in a single $49 pass — returning one Word file per office, each with its own address block in place.
Operations sets up the per-office templates in the firm’s shared template folder, named the way the firm names things — Letterhead — NY.docx, Letterhead — LON.docx, and so on. An associate opens the template for whichever office is sending the letter and starts writing. The masthead matches across offices because all four were cut from the same identity; only the address block under it differs, because that was the only thing that differed in the PDFs.
The bundle also includes .dotx templates — useful when many people across many offices draft from the same shared folder, because a .dotx cannot be saved over by accident. It also adds continuation headers for the longer documents a multi-office firm produces, and A4 alongside US Letter for offices outside the United States. When the firm later opens a fifth office, or moves the Singapore address two streets over, reconvert just that variant and swap the one file in the shared folder. The other offices are untouched and the identity stays consistent across the network. The law firms page covers the rest of how this lands.
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Frequently asked questions
- Do all our offices end up sharing one Word file?
- No — each office gets its own Word file with its own address block, all converted in one pass. The mark and typography stay identical across them; only the address block differs.
- What if some offices use US Letter and others use A4?
- The Multi-page bundle delivers both page sizes for each letterhead, so a London office can draft on A4 and a New York office on US Letter from the same identity.
- How do we keep associates picking the correct office's template?
- Name each .docx and .dotx clearly in the shared template folder — by office code or city — so the associate picks the location the letter is going from and the address block is already correct.
- Are the per-office PDFs uploaded?
- No. The whole multi-page PDF stays in your browser. Every office's letterhead is converted locally; nothing is sent to our servers.
- What does it cost for several offices?
- $49 flat for up to ten letterheads in the Multi-page bundle — so converting three, four, or eight office variants is one price, not one per office.
Try it on your letterhead
Free preview — the PDF stays in your browser. Pay only when you download.