Add a letterhead to a Word document
Three ways: insert a letterhead image into Word’s header, start from a Word template, or convert a designed PDF letterhead. We make the third one fast.
There are three honest ways to add a letterhead to a Word document, and which one is right depends entirely on what you are starting from.
If you have a flat image of the letterhead, you can insert it into Word’s header — Insert → Header → Pictures, then size it to the page. If you have nothing yet, you can start from one of Word’s built-in templates and edit it into something passable. Both work for a plain letterhead.
But if a designer or stationer already built your letterhead and handed it back as a PDF, neither of those is the right move. Re-keying the design wastes the work that was paid for, and a generic PDF converter flattens it into broken text. The right move is to lift the existing artwork straight into Word — into the header and footer, where Word repeats it on every page — and leave the body clean to type in. That is what Letterhead Lab does, and your PDF never leaves your browser while it happens.
Why the header and footer is the right place
A letterhead is not body content — it frames the page. Word has a surface built for exactly that: the header and footer, which render once and repeat automatically on every page of a letter. Put the artwork there and a ten-page filing keeps its masthead with nothing to copy or maintain.
Converting a PDF places the design into that surface for you and sets the body margin so the first line of the letter lands in the right spot. Save the result as a .docx for one writer, or a .dotx template when several people draft on it. Preview the layout free; pay $19 only when you download the finished file.
Frequently asked questions
- Should I insert the letterhead as an image or convert the PDF?
- If your letterhead is only a flat image and the design is simple, inserting it into the header is fine. If it is a designed PDF from a stationer or designer, converting it keeps the typography and artwork exact — an image insert often does not.
- Where in the Word document does the letterhead go?
- In the header and footer. Word renders those once and repeats them on every page, so the letterhead stays in place no matter how long the letter runs.
- What file do I get back?
- A standard Microsoft Word .docx with the artwork already in the header and footer. You can also get a .dotx template, which opens as a fresh copy each time so a shared master is never overwritten.
- Does this work for multi-page letters?
- Yes. The artwork repeats automatically. For long letters, the Multi-page bundle adds a slimmer continuation header for pages two and on.
- What does it cost?
- A single conversion is $19 per page. The Multi-page bundle is $49 flat for up to 10 pages and includes .docx, .dotx, A4, and US Letter.
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