Multi-brand letterhead workflow for agencies
An agency converting letterheads across many clients on a recurring basis — not one project, but an ongoing line of the studio’s work.
A studio with a book of clients is doing this every month
An agency that runs identity work for a roster of clients is converting letterheads constantly. A retainer client added a sub-brand. A new client wants the letterhead delivered. A previous client refreshed their address and needs the Word file updated. Three this month, five next.
Treated as a series of unrelated favors, this becomes invisible work the studio is doing for free.
It also creates small operational friction every time. Whoever is on the conversion is figuring out the pricing for that one client, sending the file as a one-off email, and not logging it anywhere the studio can see. Three months later, when a partner asks how often the studio actually does this and whether it should be a billable line, nobody knows — because there is no central record of any of it. The work is real and the value is real; the trouble is that nothing about it is structured.
A recurring quota and a single place to see it
The Studio plan and the Shop plan are designed for this shape of work. Studio is $99 a month with 25 conversions; Shop is $199 a month with 100 — pick the tier that matches how many client letterheads the studio actually moves in a typical month.
Both tiers include a branded converter at letterheadlab.com/c/your-studio and a dashboard that shows which client converted what, when. The conversions stop being scattered across personal inboxes and start being one operational line the studio can actually see, plan around, and price.
The day-to-day workflow changes accordingly. A new identity project ends with the studio running the conversion and dropping the Word files into the handoff folder. A retainer client’s rebrand triggers a reconversion the studio does in two minutes from the dashboard. The agency’s ops lead reviews usage at month-end and sees a tidy list rather than a guess. Conversions never leave the browser, so the studio’s in-progress identity work for one client is never visible to a server while another client’s file is being processed. For studios that prefer to hand the client a self-serve link instead of running each conversion themselves, the design agencies page covers the branded-portal variant in more depth.
Updated
Frequently asked questions
- Studio or Shop — which tier should we be on?
- Pick by monthly conversion volume. Studio is 25 conversions a month at $99 and fits a smaller roster. Shop is 100 conversions a month at $199 and fits a fuller book or a studio offering client self-serve.
- Can we charge the client for the conversion as a line item?
- Yes. Many studios bill the Word conversion as a small line on the brand-package or retainer invoice. The dashboard makes that defensible because there is an actual record of what was done and when.
- What happens when we go over the monthly quota?
- Reach out to upgrade tiers, or contact support — we will work something out before any conversion is blocked. The plans are designed around real studio volumes, not artificial caps.
- Does the dashboard show which client each conversion was for?
- Yes. The dashboard records conversions against your account so the ops lead can see usage by client and by month. Useful for retainer reviews and for sizing the next tier.
- Are client PDFs uploaded as part of the workflow?
- No. Every conversion runs in the browser whether it is the studio doing it or a client using a branded link. PDFs never reach our servers, only conversion metadata.
Try it on your letterhead
Free preview — the PDF stays in your browser. Pay only when you download.