Letterhead print and digital bundle for shop customers
Bundle a physical letterhead print run with a Word file the customer can type into between print runs — one quote, two deliverables.
Customers want the print sheets and the Word file
A customer ordering printed letterhead almost always also has typed letters going out. They mail the formal ones on the printed sheets; they email the rest from Word. Most of them buy the print run from a shop and then go solve the Word version separately, often badly.
The shop watches the digital half of the same job walk away.
Quoted separately, the two deliverables live in two different conversations. The print quote is the print quote; the Word version is somebody else’s problem. Quoted together, they are obviously the same job: the customer’s letterhead, in the two formats they will actually use it in. The shop already has everything the digital deliverable needs — the same print-ready PDF the press is using. It is sitting in the job folder. The only thing missing is a sensible way to add it to the line items without turning into a software vendor on top of being a print shop.
One quote, both deliverables
Letterhead Lab adds the Word file as a line item on the print quote. Take the customer’s approved print-ready PDF, run it through the converter, and in a minute there is a .docx with the artwork fixed in the header and footer.
The customer gets the boxes of printed sheets and the Word file from the same job, billed on the same invoice.
The digital line item is largely margin. There is no design work and no proof round — the converter crops the existing PDF rather than recreating anything — so the work is minutes per letterhead. Most shops price the bundled deliverable at a clear premium over a print-only quote, because the customer is buying both halves of a complete letterhead solution and only paying one shop.
For shops that want this as a recurring offer rather than a per-job decision, the Shop plan includes a branded converter the customer can use directly between print runs — described on the print shops page. Either way, the print sheets and the Word file are the same letterhead in two formats, because both were produced from the same source file. The next time the customer reorders printed sheets, they reorder both halves at once: the press runs the new sheets, and the converter produces a refreshed Word file if anything on the letterhead has changed.
Updated
Frequently asked questions
- How is this different from the standalone Word add-on?
- The standalone add-on is something a shop offers per job after the fact. The bundle quotes both deliverables together up front, so the customer sees a complete letterhead solution — printed sheets plus Word file — as one purchase.
- How much should the bundle cost above print-only?
- Most shops set the digital portion at a clear premium over the underlying conversion cost. The work is minutes per letterhead and there is no design round, so the line item is largely margin on a job the shop already has.
- Does the Word file match what we are printing?
- Yes. The Word file is produced from the same print-ready PDF the press is using, so the digital and printed letterheads are the same artwork — not an approximation.
- What if the customer wants both A4 and US Letter for the Word file?
- Use the Multi-page bundle when converting — it delivers both page sizes for each letterhead, useful for customers writing to overseas correspondents on the same identity.
- Is the customer's print PDF uploaded?
- No. The conversion runs in the browser. Customer artwork never reaches our servers, which matters for confidential work.
Try it on your letterhead
Free preview — the PDF stays in your browser. Pay only when you download.